Automatically tracking journal entires

Last updated: October 22, 2024

Automate your journal entry tracking & sign-off with Numeric! Our Journal Entry task type allows you to automatically track entires posted in NetSuite and give you a dedicated spot for inputting journal entries from other general ledgers. Journal entires tracked in Numeric features a dedicated tag on your Checklist that will link out to the entry.

Automated NetSuite JE Linking

  1. Create a new task and set the type to Journal Entry, or select an existing Journal Entry task from your Checklist

  2. From the sidebar, locate the "Journal Entries" section

  3. Copy the unique task ID displayed, and include it in the memo field of any relevant entry you post in NetSuite

  4. The entry posted will automatically appear in Numeric!

The same task ID is used month-over-month, and Numeric automatically associates entries based on the accounting period. This means you can setup any amortization templates or recurring journal entires with the memo ID just once!

Manual NetSuite JE Linking

  1. Create a new task and set the type to Journal Entry, or select an existing Journal Entry task from your Checklist

  2. From the sidebar, locate the "Journal Entries" section

  3. Click the "Add Entry" button to display a list of all journal entries posted within the accounting period you are closing

  4. Use the checkboxes to select/associate any JEs you'd like to your task!

If you link your task to GL accounts or your task is associated to any entities connected in Numeric, the JE list will automatically filter to entires posted to these accounts/entities

Non-NetSuite JE Linking

If you track journal entires in another general ledger like QuickBooks, Xero, or Sage Intacct or are on our Essentials plan and don't have a general ledger connected, you can also take advantage of a dedicated journal entry tracker!

  1. Create a new task and set the type to Journal Entry, or select an existing Journal Entry task from your Checklist

  2. From the sidebar, locate the "Journal Entries" section

  3. Click the "Add Entry" button to display a list of all journal entries posted within the accounting period you are closing

  4. Give your journal entry a unique name, such as the ID as it appears in the your general ledger — this will become the shortcut tag name for the JE

  5. Paste in the direct link to your journal entry & click save!